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Purchase Order Management Software

Key Features of Purchase Order Management Software

1. Supplier Management

  • Add and manage suppliers
  • Supplier rating and performance tracking
  • Contact details and payment terms

2. Purchase Request & Approval

  • Create and track purchase requisitions
  • Multi-level approval system (Manager, Admin, Finance, etc.)
  • Notifications and alerts

3. Purchase Order Creation

  • Auto-generate Purchase Orders (PO) from approved requests
  • Assign suppliers and delivery dates
  • PDF/Excel generation for PO

4. Inventory & Stock Management

  • Track stock levels before approving purchases
  • Auto-update inventory after goods received

5. Invoice & Payment Management

  • Invoice matching (PO vs. supplier invoice)
  • Payment scheduling
  • GST/tax calculations

6. Reports & Analytics

  • Purchase history and trend analysis
  • Supplier-wise spending reports
  • Pending PO and invoice tracking

7. User Roles & Permissions

  • Role-based access (Admin, Manager, Finance, Employee)
  • Audit logs for tracking changes

8. Integration (Optional)

  • Integration with accounting software (Tally, QuickBooks)
  • API for ERP systems




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