Key Features of Purchase Order Management Software
1. Supplier Management
- Add and manage suppliers
- Supplier rating and performance tracking
- Contact details and payment terms
2. Purchase Request & Approval
- Create and track purchase requisitions
- Multi-level approval system (Manager, Admin, Finance, etc.)
- Notifications and alerts
3. Purchase Order Creation
- Auto-generate Purchase Orders (PO) from approved requests
- Assign suppliers and delivery dates
- PDF/Excel generation for PO
4. Inventory & Stock Management
- Track stock levels before approving purchases
- Auto-update inventory after goods received
5. Invoice & Payment Management
- Invoice matching (PO vs. supplier invoice)
- Payment scheduling
- GST/tax calculations
6. Reports & Analytics
- Purchase history and trend analysis
- Supplier-wise spending reports
- Pending PO and invoice tracking
7. User Roles & Permissions
- Role-based access (Admin, Manager, Finance, Employee)
- Audit logs for tracking changes
8. Integration (Optional)
- Integration with accounting software (Tally, QuickBooks)
- API for ERP systems